Make sure that you have enough time allocated for planning the event and invite, sending out the invite and provide enough time for the probable invitees to respond. You need additional time for clarifications, changes and follow ups for those lazy or busy ones.
Surprise Party Invitation – Pre & Post Acknowledgements
Acknowledgment is the essence of life and living. Every good deed we do, we expect acknowledgement and recognition for that. In this time starved times, we owe a lot to those who do value our invitation and make it to parties and celebration we organize. Surprise Parties expect a lot more from the attendees and hence acknowledging them both before and after the event is critical for the success of a surprise party.
Pre event Acknowledgement involves a note as a part of the surprise party invite which is customized for the person highlighting why you value that person’s presence. It is essential NOT to generalize this pre-event acknowledgement and give credibility to this acknowledgement it is essential to remember one event/help/instance which highlights the importance of the person for you or party boy/girl.
Post event Acknowledgement is mainly to thank those who have attended the event as expected. Instead of just a thank you in the end, send them off with a (non-consumable) memorable gift for each attendee. This will value their presence and their effort in making this a successful surprise Party.
Surprise Party Invitations – Dos and Don’t
Irrespective of how clear is your invite, there are few things you want to explicitly highlight as a part of your invite so that those who attend don’t end up making those mistakes which you dread of. It is good to sit down and list Dos and Don’ts for all attendees, both for the period up to the D-day, on the Day of party and for the party itself. Once finalized, it is best to send it as a part of the surprise party invitation.
Surprise Party Invitations – Contact Point for Clarifications
Irrespective of how detailed and clear are your invitation, there is always room for incorrect interpretation and a need for further clarifications. In case of clarifications, it is good to let the attendees know about it with in the surprise Party invitation. Some attendees might have planned for something else on the same date and want to see if they can make it to both and might need some more clarifications. If you are both organizer and the close contact of the birthday person then you need to set the norm of how and you clarify. For example, create an alternate email address for clarifications or provide a specific time for calls on the party so that birthday or anniversary person(s) are not around.
With all this taken care with sufficient detail, the surprise party invitation will serve the intended purpose and lay a strong foundation for fantastic party. If you feel this article did help you in getting your surprise party invitation in shape the do let me know by commenting below. Also do suggest anything to make this article better and more helpful. I am happy to make those changes.